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Visitor Management System

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Visitor Management System

What is Visitor Management?

Visitor Management refers to the practice of welcoming, processing and monitoring guests at worksites or other facilities. Visitor Management systems refer to the tools used to perform this practice and range from basic, like logbooks, to more advanced Software System that can be integrated with options like surveillance cameras, biometric scanners and lists of unwelcome guests.

Why is Visitor Management important?

Creating a workplace environment where your employees feel safe is of the utmost importance. Feelings of safety and comfort are key to overall productivity and success. Your employees will feel more comfortable knowing that any strangers or guests on-site have been processed through a Visitor Management system and screened accordingly.

At their most basic level, Visitor Management systems perform the important task of tracking who is on your premises. More advanced Visitor Management System can track when guests arrive, limit where they can go, control the length of their stay and even screen them against publicly available background data. Simply put, Visitor Management systems give you maximum control over the guests accessing your facilities, a key aspect to keeping those facilities safe and secure.

How can a Visitor Management system help you?

Visitor Management systems are scalable solutions, meaning they have value for organizations of all sizes. Whether it’s Visitor Management for Schools, Visitor Management for offices or Visitor Management for small businesses, the goal is the same: process guests securely and efficiently, with workplace safety being the main goal.

Visitor Management for school security: In a school setting, there is nothing more important than creating a safe learning environment for children. Unfortunately, today’s world contains too many instances of school violence. Visitor Management systems are a key tool in preventing school violence. Along with being a visible representation of security, processing guests at the entrance of a school helps ensure that they can be on-site before they gain access to the building.

Tools like EPassagePoint can scan school visitors against pre-installed “watch lists,” ensuring those banned from the premises don’t return. Who's On Location, an innovative web-based Visitor Management tool, allows for the easy pre-registration of guests from any web browser, evacuation management in case of emergency and more, making it perfect for schools. Combining a Visitor Management system with an access control system like HID, Honeywell & Tyco, which allows you to lock down doors with the press of a button, will create a safe, secure facility for your students.

Visitor Management for child safety: Children are a vulnerable population when it comes to safety. Many Visitor Management systems offer features designed with child safety in mind. EPassagePoint includes an optional module that allows users to download sexual predator registries. When a guest is processed, the name is immediately scanned against the list. If a match is detected, the visitor is denied access. EPassagePoint also allows for the importing of custody lists to ensure a child is only released to the appropriate parent or guardian.

Visitor Management for workplace safety: Visitor Management systems are extremely useful in professional settings as well. Many large corporate offices see dozens of visitors daily, making it difficult to keep track of individual guests. Products like Ebadge can be issued to guests to ensure that they don’t overstay their welcome. The Visitor Management System is a quick, efficient way to issue custom-printed expiring badges to guests. EPassagePoint  allows for the management of several facilities from a central location. The ability to import lists of prohibited guests ensures no one gains unauthorized access to your property, while the ability to create comprehensive visitor reports allows you to better track your guests. Data is knowledge, and knowledge leads to a more secure facility. Who's On Location , the web-based option in our Visitor Management offering, promotes safety through comprehensive sign-in processes, the ability to include safety waivers and NDAs upon sign-in, evacuation management and more, all from any web browser.